Office Manager and PA to CEO/Founder

Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff, as well as supporting the CEO. Responsibilities typically include:

Office Manager Job Duties:

  • Reception duties, including answering incoming calls and scheduling appointments
  • Follows up on phone calls and contacts as appropriate
  • Answers general emails and postal correspondence with customers and suppliers
  • Books meeting rooms
  • Processes expenses and invoices
  • Creates budgets and orders office supplies
  • Files and archives accurate records
  • Contacts suppliers
  • Manages health and safety as well as fire regulations within the office
  • Negotiates and manages office insurance contracts
  • Manages office subscriptions to magazines and online resources
  • Monitors training material and confirms it’s all up to date
  • Negotiates new customer accounts and contracts
  • Arranges travel and accommodation plans for executives when required
  • Manages the customer complaint procedure
  • Organises and audits the company’s systems, databases, and procedures
  • Prepares weekly and monthly reports for the directors
  • Provides administrative support for the directors as needed
  • May take care of payroll procedures and process customer orders
  • Provides confidential day to day support for CEO/Founder of SGMA

Key skills for office manager:

  • Reliability and discretion: you will often learn of confidential matters
  • Adaptability
  • Communication, negotiation, and relationship-building skills
  • Organisational skills
  • IT skills
  • Problem solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen’
  • Budgeting skills
  • Attention to detail

Office Manager and Qualifications:

Prior Office Management Experience Preferred; Proficiency in Microsoft Office; Good Communication Skills, Both Verbal and Written; Exceptional Organisation Skills; Professional Telephone Manner; Appropriate Mathematical Skills; Ability to Perform Under Pressure; Excellent Customer Care Skills; Ability to Maintain Strict Confidentiality; Ability to Prioritize Effectively; Keen Attention to Detail; Ability to Work Well Under Pressure; Excellent Time Management Skills; Excellent and Accurate Data Entry Skills; Positive Attitude; Reliable and Dependable.

Starting salary depending on experience up to £25,000pa – full time role. 9.00 to 5.00pm Monday to Friday. You would be based in Sittingbourne at the Kent Science Park, own transport is essential.For further information please send your CV and covering letter demonstrating your skills and experience and why you could make a difference, to info@sol-gel.co.uk

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SGMA
8 Pier Road Industrial Estate,
Pier Approach Road, Gillingham,
United Kingdom, ME7 1RZ
Phone: +44 (0) 1634780860
info@sol-gel.co.uk

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